GF - Event Marketing - Senior Project Coordinator

Citibank - More jobs by this advertiser
GF - Event Marketing - Senior Project Coordinator-19037021

Job Purpose:

Develop and execute event projects - responsible for seamless event execution and a key contact for event queries, policies and external resource planning.


Job Background/context:

  • Event Marketing subject matter expert having experience working with C-suite/ senior clients.
  • Develop relationships and collaborate with multiple business partners, senior internal and external stakeholders.
  • Support cross-business event marketing project requirements and manage/ support new initiatives and projects.
  • Support the GEM Unit Head in Singapore. 


Key Responsibilities:

  • Plan and manage best-in-class events for Citi working across all businesses. Project manage and successfully deliver assigned portfolio of meetings & events. These include conferences & seminars, trade shows, dinners and receptions, town halls, sponsorship activation events, senior visits, Client Dining events, etc.
  • Manage and arrange all logistics, vendors, venues and negotiate budgets for assigned projects.
  • Liaise directly with business partners and provide strategic and tactical recommendations around their event marketing programs/ projects.
  • Communicate and adhere to Citi policies as well as Global Event Marketing policies and best practices.
  • Manage financial reporting and required administrative documentation for assigned events/ projects.
  • Support the team for all assigned projects including any key regional and global initiatives, including onsite support across different locations as required or assigned. 


Job Involves:

  • Direct and close liaison with GEM Project Managers, including support on events in Singapore or across the region/ other countries.
  • Suggest most appropriate vendors, venues and event programs to create a creative yet cost effective solution for clients.
  • Organisation of all event logistics - hotel accommodation, venues, banqueting and F&B, printing, design, staging, entertainment, AV and technical set-up, etc.
  • Detailed budgeting, pre-event and post-event costing, focus on negotiation and cost saves.
  • Managing the administrative process for the team, which includes ensuring payment of invoices, and finalising required audit-ready documentation.
  • Liaison with clients / attendees.
  • Total project management from inception to completion.
  • Carrying out site-inspection trips and provide on-site management of events as assigned.
  • Build and maintain strong working relationship with all partners and business stakeholders. 
  • Act as liaison to raise awareness and governance around event policy.
  • Ensure correct and consistent branding of all events
  • Ensure that all meetings & events are executed with the highest standard. 


Development Value:

  • Responsibility to own projects and drive event initiatives.
  • A broad range of projects across businesses will enable job-holder to experience many different aspects of meetings & events and allow for creativity and autonomy.
  • Interact/ communicate with senior levels within the organisation.
  • Opportunity to work on regional or global event marketing projects.


Qualifications and Experience:

  • Experience working on projects with C-Suite (e.g., CEO/ Senior Management) level clients.
  • Proven success in being customer-focused; ability to interact effectively with senior leadership and to develop constructive relationships with more senior colleagues
  • Bachelor’s degree from a recognized university.
  • Must have excellent proficiency in spoken and written English. Proficiency in Mandarin is desirable.
  • High level of computer skills including Word, Excel, PowerPoint, Outlook, knowledge of database management.
  • Flexibility in work hours - must be able to work non-traditional hours and weekends, and have a flexible travel schedule when required.
  • Minimum 3-5 years’ experience in planning and managing major/ special meetings and events, preferably in the financial services industry.
  • Extensive knowledge of venues, vendors and event partners (local and regional)
  • Willing to travel up to 30% of time.



Skills and Competencies:

  • Excellent communication and interpersonal skills (verbal and written), with experience communicating and managing at a senior level.
  • Creativity and ability to generate new ideas for events as well as inspire other team members
  • Good negotiation skills with quantitative and analytical skills.
  • Ability to effectively manage multiple priorities simultaneously in an extremely fast-paced environment
  • Excellent time management skills to handle projects that have long and short lead times.
  • Ability to work independently and execute projects with limited supervision.
  • Collaborative "team player" orientation with a strong regional and multi-cultural awareness.


13 August 2019
Location: Singapore Singapore
Work type:
Full time
Banking and Financial Services
PLEASE! No enquiries from Recruitment Agencies or Headhunters.

Only direct applications will be considered.

This career opportunity is no longer open.
Please search for current vacancies here.

Bookmark and Share
  • Previous Next

This website uses cookies

This website uses cookies to improve user experience. By using our website you consent to all cookies in accordance with our Cookie Policy.
I agree
Read more