GF - Event Marketing - Senior Project Coordinator

Citibank - More jobs by this advertiser
GF - Event Marketing - Senior Project Coordinator-19037021
Description
 

Job Purpose:

Develop and execute event projects - responsible for seamless event execution and a key contact for event queries, policies and external resource planning.

 

Job Background/context:

  • Event Marketing subject matter expert having experience working with C-suite/ senior clients.
  • Develop relationships and collaborate with multiple business partners, senior internal and external stakeholders.
  • Support cross-business event marketing project requirements and manage/ support new initiatives and projects.
  • Support the GEM Unit Head in Singapore. 

 

Key Responsibilities:

  • Plan and manage best-in-class events for Citi working across all businesses. Project manage and successfully deliver assigned portfolio of meetings & events. These include conferences & seminars, trade shows, dinners and receptions, town halls, sponsorship activation events, senior visits, Client Dining events, etc.
  • Manage and arrange all logistics, vendors, venues and negotiate budgets for assigned projects.
  • Liaise directly with business partners and provide strategic and tactical recommendations around their event marketing programs/ projects.
  • Communicate and adhere to Citi policies as well as Global Event Marketing policies and best practices.
  • Manage financial reporting and required administrative documentation for assigned events/ projects.
  • Support the team for all assigned projects including any key regional and global initiatives, including onsite support across different locations as required or assigned. 

 

Job Involves:

  • Direct and close liaison with GEM Project Managers, including support on events in Singapore or across the region/ other countries.
  • Suggest most appropriate vendors, venues and event programs to create a creative yet cost effective solution for clients.
  • Organisation of all event logistics - hotel accommodation, venues, banqueting and F&B, printing, design, staging, entertainment, AV and technical set-up, etc.
  • Detailed budgeting, pre-event and post-event costing, focus on negotiation and cost saves.
  • Managing the administrative process for the team, which includes ensuring payment of invoices, and finalising required audit-ready documentation.
  • Liaison with clients / attendees.
  • Total project management from inception to completion.
  • Carrying out site-inspection trips and provide on-site management of events as assigned.
  • Build and maintain strong working relationship with all partners and business stakeholders. 
  • Act as liaison to raise awareness and governance around event policy.
  • Ensure correct and consistent branding of all events
  • Ensure that all meetings & events are executed with the highest standard. 

 

Development Value:

  • Responsibility to own projects and drive event initiatives.
  • A broad range of projects across businesses will enable job-holder to experience many different aspects of meetings & events and allow for creativity and autonomy.
  • Interact/ communicate with senior levels within the organisation.
  • Opportunity to work on regional or global event marketing projects.


Qualifications
 

Qualifications and Experience:

  • Experience working on projects with C-Suite (e.g., CEO/ Senior Management) level clients.
  • Proven success in being customer-focused; ability to interact effectively with senior leadership and to develop constructive relationships with more senior colleagues
  • Bachelor’s degree from a recognized university.
  • Must have excellent proficiency in spoken and written English. Proficiency in Mandarin is desirable.
  • High level of computer skills including Word, Excel, PowerPoint, Outlook, knowledge of database management.
  • Flexibility in work hours - must be able to work non-traditional hours and weekends, and have a flexible travel schedule when required.
  • Minimum 3-5 years’ experience in planning and managing major/ special meetings and events, preferably in the financial services industry.
  • Extensive knowledge of venues, vendors and event partners (local and regional)
  • Willing to travel up to 30% of time.

 

 

Skills and Competencies:

  • Excellent communication and interpersonal skills (verbal and written), with experience communicating and managing at a senior level.
  • Creativity and ability to generate new ideas for events as well as inspire other team members
  • Good negotiation skills with quantitative and analytical skills.
  • Ability to effectively manage multiple priorities simultaneously in an extremely fast-paced environment
  • Excellent time management skills to handle projects that have long and short lead times.
  • Ability to work independently and execute projects with limited supervision.
  • Collaborative "team player" orientation with a strong regional and multi-cultural awareness.

  



13 August 2019
Location: Singapore Singapore
Work type:
Full time
Sector:
Banking and Financial Services
Profession:
Marketing
PLEASE! No enquiries from Recruitment Agencies or Headhunters.

Only direct applications will be considered.

This career opportunity is no longer open.
Please search for current vacancies here.


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